Living and Housing

Cost Involved with Studying at Okayama University

Living Expenses

Including rent, school fees and other costs, international students choosing to live in Okayama, the home of Okayama University, should budget about 80,000 yen a month for living expenses (national average for university students).


Housing expenses

1.Dormitory for International Students

The Okayama University, Tsushima Campus, has three dormitories for international students. International students can live there for one year starting from their entrance to the university.
*From April 1, 2014, Okayama University will be completely non-smoking! The domitories will be also no smoking in all locations whether public spaces, shared areas or private rooms.

① Kuwanoki Dormitory

Address:6-1 Tsushima-Kuwanoki-cho, Kita-ku, Okayama-shi 〒700-0084
Telephone Number: International: 81(86)251-7052
Local: 086-251-7052
Rent (including internet fee): NORTH WING 16,000 yen per month
SOUTH WING 13,000 yen per month

※Rent is subject to change.
※Residents must pay separately for their personal consumption of gas, water and electricity, (separate from rent).

Period of Stay: The period of stay is more than one month and less than one year. The permitted period of stay is as follows:
1. April move-in residents: from April 1 to March 26 of the following year
2. October move-in residents: from October 1 to September 25 of the following year
※If April 1 or October 1 falls on a Saturday, Sunday and National Holiday, tenancies will begin from the next weekday.

Lodging
Block Type Sex Rooms Area Floor
North Wing Single Student M, F 50 14.4m2 1st~3rd
South Wing 100 19.5m2 1st~5th


Common Facilities
North Wing (1st floor) Manager's room, Lobby lounge, Japanese-style room, Conference room, Laundry room and Storage space
(Each floor) Laundry room, Lounge and Storage space
South Wing (Each floor) Laundry room, Storage space

Facilities in each room
Desk, chair, bookshelf (SOUTH WING only), locker, bed, hot and cold air-conditioner, bath tub, toilet, kitchen, refrigerator, and Internet access.
※Residents make use of the laundry room on each floor.

② Fukui Dormitory
Address: 2-10-4, Tsushima-Fukui, Kita-ku, Okayama-shi 〒700-0080
Telephone Number: International: 81 (86)256-9020
  Local: 086-256-9020
Rent (including internet fee):19,000 yen per month
※Rent is subject to change.
※Residents must pay for their personal consumption of gas, water and electricity, (separate from rent).

Period of Stay: The period of stay is more than one month and less than one year. The permitted period of stay is as follows:
1. April move-in residents: from April 1 to March 26 of the following year
2. October move-in residents: from October 1 to September 25 of the following year
※If April 1 or October 1 falls on a Saturday, Sunday and National Holiday, tenancies will begin from the next weekday.

Lodging
Type Sex Rooms Area Floor
Single Student M, F 21 22m2 1st~3rd
Common Facilities
Public Section (1st floor)Office,Common room,Storage space
(Each floor)Laundry

Facilities
 Bath,kitchen,closet,hot and cold air-conditioner,refrigerator,microwave,water heater pot,gas detector,bed,desk,chair,bookshelf,light stand,curtains, and Internet access.
 ※Laundry machines are available on each floor

③ International House
Address:3-1-1 Tsushima-Naka, Kita-ku, Okayama-shi 〒700-0082
Telephone Number: International: 81 (86)251-7020
  Local: 086-251-7020
Rent (including television license fee and internet fee): 22,000 yen per month
※Rent is subject to change.
※Residents must pay separately for their personal consumption of gas, water and electricity.

Period of Stay: Two weeks (13 nights and 14 days) to one year
The permitted period of stay for students is as follows:
1. April move-in residents: from April 1 to March 26 of the following year
2. October move-in residents: from October 1 to September 25 of the following year
※If April 1 or October 1 falls on a Saturday, Sunday and National Holiday, tenancies will begin from the next weekday.

Lodging
Type Sex Rooms Area Floor
Single Student M, F 18 17.5m2 1st~3rd
Common Facilities
Residence block (1st floor)Manager’s room, Toilet, Entrance room
(Each floor)Laundry room,Lounge,Elevator
Exchange block (1st floor)Lounge,Meeting room,Storage room, Hot water heater room

Facilities
Desk,chair,table lamp,bookshelf,TV,TV stand,induction cooktop,refrigerator,
microwave,water heater pot,bed,curtains, hot and cold air-conditioner, closet, modular bath,Internet access.
 ※Laundry machines are available on each floor.

④ International Student Shared House

Address: 6-2 Tsushima-Kuwanoki-cho, Kita-ku, Oayama-shi,
    〒700-0084
Telephone Number: International: 81(86)251-7052
     Local: 086-251-7052
Rent(including internet charge):23,000 yen /per month
※Rent is subject to change.
※Residents are responsible to pay for their personal consumption of gas and electricity besides the rent.
※Utilities will be calculated by checking each unit’s meter and dividing proportionally among tenants.

Period of Stay:5 months or over within a year period
*Period of residence must be stated on the ‘Permission for residence’

Lodging

Type Sex Rooms Area Floor
Single International Students M,F 30 units
*Every unit is single sex, has a common room and 4 private rooms(1 room for Japanese student, 3 for international students )
LDK 29.6m2
Private room 7.9m2
1st~5th

Common Facilities

Public Section (1st floor)manager’s room, storage room, entrance room

Institution and facilities

Shared facilities and unit
 a shoebox, curtains, an air-conditioner, shower room, washroom, toilet (with bidet functions), kitchen facilities (sink, shelf and IH cooker), a cupboard, a fridge, a microwave, a kettle, a dining table (4 chairs), a washing machine, washing lines (on balcony), internet access, wi-fi

Facilities in the private room
 a desk, a chair, a closet, a bed (single), curtains, an air-conditioner, internet access, wi-fi
  ※Please prepare bedding by yourself.


2.Application

① International Students not including Priority Students

In the case there are more applicants than available rooms, residency is decided by lottery. The lottery is held in the following schedule.(The schedule is subject to change.)

Time of Application Time of Lottery Period of Stay
April move-in Early February Late February April 1 - March 26
October move-in Early August Late August October 1- September 25

※If April 1 or October 1 falls on a Saturday, Sunday and National Holiday, tenancies will begin from the next weekday.

Applicants must apply for the lottery by the lottery registration system(Link).
Kuwanoki Dormitory: (South wing only): Available for April move-in (Application period and deadline【Japan time】: From 9:00am on February 5th 2015 to 11:59pm on February 19th, 2015)
Fukui Dormitory: No Rooms Available
International House: No Rooms Available

Important Notes: Residence by Lottery
  • You need to come to the designated place on the day specified for the lottery and draw a lot.In the case you cannot attend the lottery, you can leave it to the Center for Global Partnerships and Education or ask someone to be your substitute and to attend the lottery. If you choose to send your substitute to the lottery, you must get his/her consent and inform him/her of the information about lottery (date and venue).
  • If you would like to cancel the residence after the lottery, please contact the Center for Global Partnerships and Education as soon as possible.

② Residence Priority International Students(such as Japanese Government (MEXT) Scholarship holders)

April and October priority residence entry students.
Applicable international students have priority in securing residence accommodation and will be assigned rooms if the number of rooms is sufficient. If the number of residents exceeds the number of vacancies, a lottery for priority residents will be held. Some students, such as special research students, will enter Okayama University at a time other than April or October. Such irregular-entry students need to consult with the Center for Global Partnerships and Education through the office of their Faculty/Graduate School. Please note that a room may not be available, depending on the situation. If you are not sure whether your status at Okayama University is priority, please contact the International Student Office at Okayama University (housing@・・・). All room assignments are final upon move-in.
 ※Please replace “・・・” with “cc.okayama-u.ac.jp”.
Only one person is permitted per one room. If your spouse lives in Okayama prefecture, you cannot live in a dormtitory. In this case, please contact the Center for Global Partnerships and Education as soon as possible. Visitors are not allowed to lodge in your room. If we find out that you have any visitor lodging in your room, you will be asked to leave the dormitory immediately.

【Who is a Priority Student?】

 Japanese Government (MEXT) Scholarship Students, Government of Malaysia Sponsored Undergraduate Students (only for students accepted through the Japanese Government (MEXT)), Government of Saudi Arabia Sponsored Undergraduate Students (only for students accepted through the Saudi Arabian embassy), Students under the JICA Human Resources Development Project (Degree students only), Exchange Program Okayama Students (EPOK), Okayama-Hue International Master’s Program Students, Okayama University-North East China Universities Platform 'Graduate' Student Exchange Program (O-NECUS) Students, Exchange Students by University or Faculty Level International Exchange Agreements, 中国国家留学基金管理委员会国家公派研究生项目留学生(只限于经过冈山大学办理接受手续的学生。), Post-O-NECUS Program Students, Students accepted by the International Baccalaureate Diploma, Students who pass the Overseas Special Admission Examination for International Students

Important Notes: Moving In
  • Tenants cannot move in earlier than April 1 or October 1. If April 1 or October 1 falls on a Saturday, Sunday or National Holiday, tenancies will begin from the next weekday.
  • Each room is equipped with a bed, but bedding is not included. If you would like to purchase bedding from Okayama University, please make an order through the Residence Application System. You can order or cancel bedding anytime before the lottery through the System, but NOT after the lottery.
  • If you are a priority student and wish to purchase bedding, please e-mail the Center for Global Partnerships and Education. Please be sure to apply for it before 14 days of your scheduled move-in date. Applications made after this period will not be accepted. 【Bedding set (comforter, mattress, blanket, pillow, sheet) 14,796yen】
  • When you send your baggage to the dormitory, you must make sure it arrives three days before the moving-in day or later. Do not send it before that. Also, please write your name, address of dormitory and your room number clearly on your baggage.
    Okayama University Center for Global Partnerships and Education
    contact address:housing@・・・
    ※Please replace “・・・” with “cc.okayama-u.ac.jp”.

Private Apartments

Okayama University does not provide an agency service for private apartments. International students who wish to stay in a private apartment must find their own housing.
 When looking for an apartment, first you must find a good real estate agency and then get them to introduce you to some potential properties. Students looking for an apartment are welcome to use the information available at the "university CO-OP" shop on apartments near the university.
Most housing information is available only in Japanese, so please consult with a Japanese friend or acquaintance, or a senior international student who is well-familiar with life in Japan, before you settle on an apartment. Once you have actually seen the property (room), you can enter into a contract to stay there if you wish. If you were to only use a floor plan, you might end up with something different to what you imagined. Therefore, when you select a room, it’s also important to actually visit the apartment so you can check the surrounding environment and check things like noise levels, etc., before you sign a contract for it.

 There are many real estate firms nearby the university. You could also find apartments while walking around town, and some property listings are even posted at the University Coop on campus.
 Generally, rent for a private apartment in Okayama ranges between 30,000 yen and 50,000 yen per month. At the time of application, you may also need to pay a security deposit (two or three months’ rent) and key money, as well as an agency fee.

Examples pf Monthly Rent
Building Type (pronunciation) Room Size
(4.5 "Jo")
Room SIze
(6 "Jo")
Facilities
Apartment 13,000yen~20,000yen 17,000yen~30,000yen Kitchenette,shared or own toilet, shared or own bathroom
Condominium 35,000yen~50,000yen Kitchenette,own toilet, own bathroom

* “Jo” is the size of one tatami mat, and is approximately 180cm×90cm.

Payments Required when Concluding a Rental Agreement
Fees Average
Security Deposit 2 or 3 months’ rent In principle, the security deposit will be returned after vacating the room.
If there are any expenses to restore the room to its original condition or to dispose of belongings left in the room, etc., such expenses will be subtracted from the security deposit.
Key Money 1 or 2 months’ rent Fee to pay to the owner. Non-refundable.
Agency Fee 1 month rent Fee to pay to the real estate agency for its introduction to the property.

In Japan, a cosigner (連帯保証人) is usually required when renting private housing. For international students who have difficulties in finding a cosigner, Okayama University can be their cosigner. The link to the procedure to request the university to serve as a cosigner for your housing is here.

Renting a Private Apartment


Comprehensive Renters’ Insurance for Foreign Students Studying in Japan

To rent a private apartment in Japan, you generally need a cosigner. A cosigner assumes responsibility for any debts on behalf of the tenant. This person must have an income sufficient to support an independent household. For international students without any family members or acquaintances who can become a cosigner, the university may become one under some conditions. Such conditions include subscribing to the “Comprehensive Renters’ Insurance for Foreign Students Studying in Japan” by the Japan Educational Exchanges and Services. This insurance scheme includes coverage for accidents that can occur in daily life and which involve liability for reparation. Please contact the Center for Global Partnerships and Education for details. For further details on the scheme, please check the link below.


Procedures for Requesting the University to be a Guarantor of your Housing

 In Japan, a guarantor is usually required when renting private housing. For international students who have difficulties in finding a guarantor, Okayama University can be their guarantor under the following conditions.

Terms and Conditions

  1. You have to be an international student enrolled at Okayama University, and your status of residence must be a Student. Researchers and international students with visas other than College Student cannot ask the university to act as a rental guarantor.
  2. If there will be co-occupants in the rental housing, they have to be the student’s family or international students of Okayama University. Japanese co-renters or students from other universities are not allowed.
  3. There aren’t any relatives or family living in Japan who could be a guarantor.
  4. The period of the rental agreement should be within the period of your current degree program, or the period stated in the Letter of Acceptance.
  5. Monthly rental is maximum of 100,000 yen or less (including administrative expenses, etc.) .
  6. Enrollment in the Comprehensive Renters’ Insurance for Foreign Students Studying in Japan.
    Period of indemnity and insurance fee: One year for 4,000 yen, or two years 8,000 yen

Procedures

① Read and agree with the Contract,Agreement for the Disclosure of My Personal Information, and Agreement of Authorization.
   ↓
② Fill out an Application for the Request of Guarantor.
③ Inform your supervising professor that you would like the university to serve as a guarantor for your housing rental and have them sign in the Application for the Request of Guarantor to show their approval.
④ Pay the International Students’ Comprehensive Housing Insurance premium at a Yucho Bank.
⑤ Sign and submit three copies of the Contract of Guarantee(保証契約書) to the real estate agency.
   ↓
⑥ Receive the following documents from the real estate agency:


  • a)Three copies of the Contract of Guarantee(保証契約書) signed by the property owner or the managing company of the property.

  • b) Two copies of the Rental Agreement concluded with the real estate agency.

⑦ Submit the documents above a) and b) to the Center for Global Partnerships and together with the following documents:


  • c) Application for the request of Guarantor

  • d) Agreement for the Disclosure of My Personal Information

  • e) Agreement of Authorization

  • f) Receipt of the insurance payment

   ↓
⑧ Receive the signed Contract of Guarantee and Rental Agreement from the Center for Global Partnerships and Education. Then submit both the Contract of Guarantee and Rental Agreement to the real estate agency, and keep a of copy of each for yourself.

Note

Please comply with the rules in the Contract while the university is your guarantor. If you fail to observe the rules, Okayama University will cancel the contract of guarantor, your lease will be canceled, and you will be evicted.