How to Apply for a Visa and Obtain a Certificate for Eligibility for Status of Residence

How to Apply for a Visa and Obtain a Certificate for Eligibility for Status of Residence

Ⅰ.Visa Procedure

Prospective international students living overseas need a "student visa (留学ビザ)" to enter Japan. The following is the procedure for obtaining a visa.

 ① Apply for admission
    ↓
 ② Entrance Examination or Screening
    ↓
 ③ Success on the entrance examination or acceptance after screening
    ↓
 ④ Apply for Certificate of Eligibility for Status of Residence (CESR)
    ↓ one or two months after application
 ⑤ Receive your CESR
    ↓
 ⑥ Apply for a “college student visa (留学ビザ)" at the Japanese Embassy or Consulate-General in your country
    ↓ one week later
 ⑦ Visa issued
    ↓
 ⑧ Book your flight
    ↓
 ⑨ Departure from home country / Arrival in Japan

 *What is the CESR?
A CESR is issued before the visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice and has the advantage of reducing the time required to obtain a visa and to complete immigration procedures. The application can be made by either the applicant or a proxy in Japan at the nearest regional immigration authority. You can apply for a visa without a CESR, but it may take one to three months to obtain a visa. If a CESR is issued before the visa application, it will take one week to obtain a visa.

The Center for Global Partnerships and Education at Okayama University will help you apply for the Certificate of Eligibility for Status of Residence (CESR) to facilitate your visa application. An email that describes the procedures to apply for a CESR, the application ID, and a password will be sent to you directly by the Center for Global Partnerships and Education when your acceptance has been decided. In the unlikely situation that the email describing the procedures to apply for a CESR does not arrive although enrolment has been decided, please contact the Center for Global Partnerships and Education as soon as possible.

1. Preparations before Applying for a CESR

The following is general information for you to prepare for your CESR and Visa application. An application for a CESR is to be made through the web system and you are to upload the following documents.
For your CESR you will need:

1 Copy of your passport pages of your photo, name, date of birth, and passport number (if you have a valid passport at this point)
2 Head-and-shoulders photo of yourself (crisp, without background, and no hats)
3 Proof of financial support (Documents should be written in English or Japanese.)

  *More than 80,000 yen per month is required. If you plan to stay in Japan for six months, you need to verify that you have the funds or a scholarship of more than 480,000 yen (80,000 yen ×6 months).
  If you are staying for more than one year, 960,000 yen is required.

 ①certificate of the deposit balance of your bank account
   *The balance should be converted into JPY or USD.
 ②certificate of scholarship (if applicable)

 If the total amount of your balance and scholarship works out to less than 80,000 yen per month, you will also need to submit the following documents;
 ③consent form of the sponsor (download the form here)
 ④certificate of employment of the sponsor
 ⑤certificate of annual income or paystub for the previous three months or more
 ⑥certificate of deposit balance of the sponsor
   *The balance should be converted into JPY or USD.
 ⑦official document to show the relationship between you and your sponsor

4 If you are accompanied by your family, the following document are required

 ①copy of the passports of each accompanying family member
 ②head-and shoulders photo of each family member accompanying you
 ③official document to show the relationship between you and each member of your family accompanying you.

It will take one or two months to receive your CESR after completing the application. Apply for your CESR without delay!

2. Application for a CESR:Login to CESR Application System

An application for a CESR is to be made through the CESR Application web system. The ID and the password for login to the system are written in the mail from the Center for Global Partnerships and Education which you will receive when your acceptance has been decided.
It will take one or two months to receive your CESR after completing the application. Please make your application well in advance so that you can arrive in Japan and begin your studies in a timely manner.

If you have not received the email with your ID and password or you have lost your ID or password, contact the Center for Global Partnerships and Education with the following information;

①your name
②the name of your faculty or graduate school at Okayama University
③the name of your prospective supervisor
④the date of your entrance at Okayama University

Contact Address: visa@cc.okayama-u.ac.jp
   (※Please replace “@” by “@” for the email address when you email)

 ★If you cannot apply for a CESR through the WEB system・・・
We will send you a paper-based application form. Please contact the Center for Global Partnerships and Education as above.
Please understand that paper-based communication will take more time than a WEB application.

3. Application for a Visa

When you receive your CESR, please apply for a "student visa" at the Japanese Embassy or Consulate-General. A visa will be obtained within a week after the application. 

For information about the visa application, please refer to the following URL.
Web site of Embassies and Consulates

4. Arrival Information

When you book your flight, please register your arrival information by CESR application system to let your supervisor and the Center for Global Partnerships and Education know your arrival date.