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【Current Students】COVID-19: Advice and Support for Students

In response to the worldwide spread of COVID-19, Okayama University is taking the necessary precautions to keep our community safe.
We ask for your understanding and your cooperation with the following points to help prevent the virus from spreading.
This page is updated regularly, and you are advised to check it periodically to stay informed about the developing situation.

  1. Entry of students to campuses (Updated 6/1)
  2. How to prevent infection (Updated 4/28)
  3. Living with COVID-19: Tips for daily life (Updated 4/28)
  4. Impact on University classes (Updated 6/1)
  5. Internet access (Updated 6/8)
  6. Laboratory Research (Updated 6/4)
  7. Extracurricular activities and clubs (Updated 4/28)
  8. Health check-up(Updated 5/21)
  9. Authorized absence (Updated 6/1)
  10. Financial support(Added 5/13)
  11. Student support
  12. Overseas travel
  13. Information for travelers returning from countries with a health notice of level 2
  14. Job hunting(Updated 4/17)
  15. Mental Health(Updated 4/17)
  16. Sale of textbooks(Updated 4/24)
  17. From OKADAI COOP(Updated 5/21)
  18. How to request certificates(Updated 5/21)

1.Entry of students to campuses (Updated 6/1)

6/1~6/46/5~6/146/15~
Permitted entry area① General Education Building・Students who are unable to participate in online classes during term 1 due to an unstable internet connection at home will be allowed to access the school WiFi from the following classrooms: A41, B33, and B41・Students may access the automatic certificate issuing machines on the 1st floor of General Education Building A②Library (Please see the Library Homepage for details)
Limited to borrowing, returning, and copying
③esearch laboratories(only for students who are allowed to enter the research laboratories by their department .
① General Education Building・Students who are unable to participate in online classes during term 1 due to an unstable internet connection at home will be allowed to access the school WiFi from the following classrooms: A41, B33, and B41・Students may access the automatic certificate issuing machines on the 1st floor of General Education Building A②Library (Please see the Library Homepage for details) Limited to borrowing, returning, and copying③Research laboratories(only for students who are allowed to enter the research laboratories by their department.④Lecture room for final exams.As a rule, all areas

※Additionally, students who wish to access Shikata campus should follow their department’s instructions.

When coming to campus, please wear a mask. Additionally, avoid the “three Cs”: 1. Closed spaces with poor ventilation, 2. Crowded places with many people nearby, 3. Close-contact settings where close-range conversations may occur (keep a 2 m distance). Please take care to return home immediately after using the necessary facilities.
After June 1st, the conditions for entering the university campus are as follows:

ClassificationConditions for Entering
Students living in Okayama PrefectureGood physical condition, with no flu or cold-like symptoms
Students from Hyogo, Osaka or Kyoto PrefectureGood physical condition, with no flu or cold-like symptoms
However, please refrain from entering the university until June 11th unless you need to take an exam or issue a certificate immediately
Students from Hokkaido, Tokyo, Saitama or Chiba, Kanagawa PrefecturePlease refrain from entering the university until June 18th
Students from other prefecturesGood physical condition, with no flu or cold-like symptoms

Academic Planning Division, Academic Affairs Department
apg-gakumu◎adm.okayama-u.ac.jp
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2.How to prevent infection(Updated 4/28)

If you have any cold-like symptoms, such as a fever or cough, please stay home and avoid contact with others.
If you develop the symptoms listed below, please call the Okayama City General Consultation Counter for Foreign Residents (English/Chinese/Vietnamese 
086-803-1128) or
Okayama City International Affairs Division (English/Chinese/Korean 086-803-
1128)
・Cold-like symptoms or a fever of 37.5℃ or higher that persists for over 4 days
・Prolonged fatigue or breathlessness
 ※You may be advised to visit a designated hospital or medical institution
 ※After consulting with a doctor, if you are infected with COVID-19 or it is suspected that you are infected with the virus, please contact the Okayama University Health Service Center as soon as possible.
・In the event that you do not have the symptoms listed above but experience a fever or coughing and feel uneasy about these symptoms, please consult the Okayama University Health Service Center. More detailed information can be found on the Health Service Center website.
・Students who have recently visited prefectures designated as special alert areas should fill out the Medical Questionnaire and send it to the Health Service Center via email.
・Even those without any symptoms are advised to self-quarantine. Please monitor your health and check your temperature twice daily. Additionally, please be advised to keep washing your hands regularly and to wear a mask.  

Health Service Center  TEL 086-251-7217
Mail:hokekan1◎cc.okayama-u.ac.jp
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3.Daily life(Updated 4/28)

・Please take good care of your health during this time. You are advised to eat well, get enough rest, and to check your temperature often. (Taking note of and recording your own health condition regularly is recommended).
・Thoroughly wash your hands often and cover your mouth when coughing and sneezing. The virus can live on surfaces for long periods of time, so disinfect regularly used surfaces frequently, especially in common areas.
・Do not go outside unnecessarily. When it is absolutely necessary to go out, take care to avoid the “three Cs”: 1. Closed spaces with poor ventilation, 2. Crowded places with many people nearby, 3. Close-contact settings where close-range conversations may occur (keep a 2 m distance).
Please observe social distancing practices even at night.
Avoid the “Three Cs”! (official website of Prime Minister’s Office of Japan )
・Keep a safe distance from people and be aware that some people may be asymptomatic carriers (people without symptoms who may be able to spread the virus).
・During this time, there is a lot of misinformation spread from unreliable sources. Consult official sources and make informed decisions. As a student and representative of Okayama University, be careful not to post incorrect information on SNS.

4.Impact on University classes(Updated 6/1)

In order to prevent the spread of coronavirus, in the second semester, as in the first semester, the classes will be conducted mainly online, and a small number of classes conducted face-to-face.
In general, liberal arts classes will be conducted online. For more detailed information regarding classes, please refer to the following link:Japanese Page
For information on Senmon Kyoiku (Major) classes, as well as classes offered by Graduate School, please refer to the notices posted by the relevant faculty.
Please note that some of first term and second term classes offered by faculties/graduate schools will be postponed until Summer vacation or after because those classes cannot be conducted online. Please see the notifications posted by the relevant faculties/graduate schools.

We are aware of the fact that the Moodle system crashed during the first week of online classes, and that many students were not able to log in as a result.
If you were not able to participate in classes or submit assignments due to problems with Moodle or due to a lack of stable internet connection at home, it will not be treated as an absence or delayed submission on the condition that you contact the relevant instructor to inform them of your situation. In general, you will find the contact information for each instructor on the syllabus.

【Academic records】
Grades for first term courses will be made available on September 1st except for students who are expected to graduate on June 30th. Please note that not all results are guaranteed to be available on that day.

Academic Planning Division, Academic Affairs Department
apg-gakumu◎adm.okayama-u.ac.jp
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5.Internet Access(Updated 6/8)

As some courses may make use of instructional videos or online chat services, we are expecting a significant increase in data traffic. Please take the necessary steps to ensure that you have a stable internet connection at home. Students using mobile data should take care not to exceed their mobile data limit. Some mobile phone companies are currently offering extra data package plans for free to students. Please refer to the following links to confirm what options are available to you from your mobile data provider:

Those students who do not have internet access at home may now access the school WiFi to participate in online classes. If you come to campus, please wear a mask and take care to avoid the “three Cs”: 1. Closed spaces with poor ventilation, 2. Crowded places with many people nearby, 3. Close-contact settings where close-range conversations may occur (keep a 2 m distance).
 Students may use the following rooms to access WiFi: General Education Building A41, B33, B41

The Academic Affairs Office is offering laptops and/or WiFi routers(30GB) to students who are still unable to participate in online classes using the methods stated above. If you wish to borrow a school laptop and/or WiFi router, please send an email to the email address listed below.The number of appliances is limited, so we ask that only students in need apply.

6.Laboratory Research(Updated 6/4)

Okayama University manages to balance the thorough infectious disease control and the promotion of research activities gradually. Conducting research activities in laboratories for undergraduates and graduates (including the related-ones of discussion-style seminars) are limited to the one part, but also permitted, especially for the persons close to getting degrees.
As for the details, please ask your research mentor or supervisor.

7.Extracurricular activities and clubs(Updated 4/28)

Please note that extracurricular activities are restricted from March 18 (Wed), 2020 to June 14 (Sun), 2020. If there is an extension, you will be notified online.
During the above period activities will be restricted as follows:(1)All extracurricular activities including teambuilding and training camps, sport games, concerts are prohibited.(2)Use of all school gymnasiums and facilities for extracurricular activities, including the Okimoto Boathouse and the Ushimado Boathouse, are prohibited.(3)Events held by KOYUKAI clubs or DOKOKAI clubs must be canceled or postponed until after the period of restriction has ended.(4)All social gatherings are prohibited.(5)All new student recruitment activities are canceled for the time being. The details of recruiting procedures will be announced by the Student Support Division via email.

To new students:
Please refer to the Okayama University Alumni Association Home Page to get more information on extracurricular activities and clubs.
http://seikagai.ccsv.okayama-u.ac.jp/(Japanese Page)

Student Affairs Division, Academic Affairs Department
TEL 086-251-7179

8.Health Check-up(Updated 5/22)

Medical health check-up will restart from 25/Apr/2020.
All students are require to make a reservation to prevent congestion.
Please make sure to the Websit and make an appointment.

Health Service Center TEL 086-251-7217

9.Authorized absence (Updated 6/1)

If you have any cold or flu-like symptoms, including fever, coughing, shortness of breath, and/or extreme tiredness, you should stay at home. It will be treated as an authorized absence even if you have not been issued with an official certificate by a health official, so please do not feel anxious about not going to school in this case.
We have created a Notice of Class Absence form specifically related to COVID-19. If you fall under one of the categories listed below, please fill out the Word file (download link given below) and email it to your department’s academic office and to the relevant instructors as soon as possible.
Notice of Class Absence (COVID-19)
In order to prevent the spread of COVID-19, the following cases will be treated as authorized absences:

  1. If you have been in contact with someone infected with COVID-19, you must stay quarantined until you have been given permission to attend school from a health official (health certificate required).
  2. If you develop any cold or flu-like symptoms (including a fever, coughing, or fatigue), lose your sense of taste and smell, or feel unwell, please self-quarantine until 5 days after all symptoms have gone away.
  3. If you have traveled to any foreign countries, please stay home for 14 days upon arrival in Japan to monitor your health. For more information on international travel, please see the Japanese Ministry for Foreign Affairs/Overseas Safety homepage.
  4. If you cannot enter Japan by the time classes start due to entry restrictions into Japan or because your country of departure has restricted international flight.
  5. If it is difficult to go to campus and participate in face-to-face classes because of an underlying anxiety about the risk of contracting COVID-19 in public spaces, or if you feel anxious about using public transport or travelling as a result of being recommended not to travel across prefectural borders.

Academic Planning Division, Academic Affairs Department
apg-gakumu◎adm.okayama-u.ac.jp
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10.Financial support (Added 5/13)

Support for vulnerable households who have been negatively impacted by the spread of COVID-19

  • Application for Okayama University Urgent Financial Support((Added 5/13)
    Okayama University is offering financial support to students who are struggling to meet their daily needs due to the spread of the novel coronavirus/COVID-19. In particular, this financial support is for students (including foreign students) who have experienced a loss of income and who are not receiving financial support from other sources (including scholarships and/or an allowance from family).
    For more details see here.

11.Student support

Due to the spread of the Coronavirus (COVID-19), Okayama University has decided to delay the start of the 2020 school year. The situation is rapidly developing, and we can imagine that the unpredictability is causing undue stress for some.
As information about COVID-19 unfolds and normal activities are restricted, many people may be feeling a range of emotions, including anxiety, stress, and frustration. In addition, some students may be hesitant to go to a clinic to confirm if they have the virus; worried about how they may be treated if they are indeed infected.
Despite all of this, we want to assure you that the Okayama University community respects all nationalities and endeavors to treat all students equally. Infected students or students from areas with a high infection rate will not be discriminated against. Together, we must do everything we can to support each other so that students can live with peace of mind. Because your mental health is just as important to us as your physical health, Okayama University provides and encourages students to utilize the offices shared below for private counselling if you suffer from any anxiety or hardship.

General Counseling Office 1: University Union 1st Floor
 E-mail: seikatsu@okayama-u.ac.jp
General Counseling 2: General Education Bldg. C 1st Floor
 E-mail: nayami@cc.okayama-u.ac.jp
Mental Health Counseling: Health Service Center
 E-mail: hokekan1@cc.okayama-u.ac.jp
Students with Disabilities Counseling: General Education Bldg. D 1st Floor
 E-mail: shien-dr@okayama-u.ac.jp
International Student Counseling: General Education Bldg. C 1st Floor
 E-mail: advising02@okayama-u.ac.jp

12.Overseas travel

We strongly advise against any overseas travel to countries with a health notice of level 3. Additionally, we advise students who wish to travel to countries with a health notice of level 2 to reconsider their travel plans and avoid travel unless it is absolutely necessary.
Please see the Ministry of Foreign Affairs homepage for up-to-date information
Any students traveling overseas should register on the International Exchange Support/Overseas Travel Registration System and indicate their purpose of travel (study abroad or private travel). Additionally, Japanese students should register on the Ministry of Foreign Affairs travel log TABIREGI (for a stay of less than 3 months) or Residence Registration ORRnet (for a stay of 3 months or longer).

13.Information for travelers returning from countries with a health notice of level 2

Students arriving in Japan after having been in countries with a health notice of level 2 (including in transit) should contact the Health Service Center as soon as possible. Additionally, students are advised to self-quarantine for 14 days from their day of arrival and monitor their health by checking their temperature twice daily.
Please note that as of the 31st of March, all overseas countries are classified as level 2.

Health Service Center
 TEL 086-251-7217

14.Job hunting(Updated 4/17)

  1. During the state of emergency, travel to areas designated as “special alert areas” (currently Tokyo, Osaka, Hokkaido, Ibaraki, Saitama, Chiba, Kanagawa, Ishikawa, Gifu, Aichi, Kyoto, Hyogo, and Fukuoka) is prohibited. If you are offered an in-person interview conducted in affected areas, please explain that Okayama University has prohibited such activity and decline the interview. However, Okayama university does not prohibit job hunting conducted online, such as an online interview.
  2. If you in any way feel disadvantaged by this safety measure during the selection process, please consult with the Career/Student Support Office.

Contact information: Career/Student Support Office
    MAIL:shushoku◎adm.okayama-u.ac.jp
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15.Mental Health(Updated 4/17)

16.Sale of Textbooks(Updated 4/24)

Okayama University Co-op Book Store
Period of sale: 4/17(Fri)~5/1(Fri)

In order to prevent the spread of COVID-19, The Okayama University Co-op Book Store is operating a home delivery service. For more information, please see the “Text-it” website

※The delivery date and time cannot be specified.
 There is a possibility that you can not get textbooks before the classes start.
※All bookstores are closed. (Only online bookstores are available.)

Taizando Bookstore (Head Office in Shikata)

  • Period of sale: 4/17(Fri)~5/14(Thurs) 10:00~19:00
  • Textbook sales venue: Taizando Bookstore (Head Office in Shikata)

In order to prevent the spread of COVID-19, Taizando Bookstore is also offering delivery services to those self-isolating. For more information on home delivery services, please call 086-226-3211.

※Certain subjects may require students to purchase textbooks from other booksellers.

17.From OKADAI COOP(Updated 5/21)

OKADAI COOP will resume part of its cafeteria service from May 22nd (Friday). Please refer to the following link for more details:Please see the website.

18.How to request certificates(Updated 5/21)

In general, students should request a certificate via email, after which it will be sent by post. Please see here for more details.
However, from May 22nd, students will be allowed to access the General Education Building. If a certificate is required urgently, students may print the certificate themselves.

Academic Planning Division, Academic Affairs Department
 TEL 086-251-8424
daf8423◎adm.okayama-u.ac.jp
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