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【Current Students】COVID-19: Advice and Support for Students

In response to the worldwide spread of COVID-19, Okayama University is taking the necessary precautions to keep our community safe.
We ask for your understanding and your cooperation with the following points to help prevent the virus from spreading.
This page is updated regularly, and you are advised to check it periodically to stay informed about the developing situation.

  1. Entering to campuses (Updated Sep/7/2022)
  2. Guidelines for consultation, In case of infection, etc.(Updated Jan/12/2023)
  3. Prevention of spread of infection (Updated Sep/7/2022)
  4. Impact on University classes (Updated Sep/7/2022)
  5. Internet access (Updated Sep/7/2022)
  6. Extracurricular activities and clubs (Updated Jul/25/2022)
  7. Authorized absence (Updated Oct/17/2022)
  8. Financial support(Updated Sep/7/2022)
  9. Student support(Updated Sep/7/2022)
  10. Overseas travel(Updated Jun/7/2022)
  11. Information for travelers returning from overseas(Updated Oct/18/2022)
  12. Job hunting(Updated Jan/13/2021)
  13. Mental Health(Updated Apr/17/2021)
  14. Sale of textbooks(Updated Apr/24/2021)
  15. From OKADAI COOP(Updated May/21/2020)
  16. How to request certificates(Updated Jun/19/2020)

1.Entering to campuses (Updated Jun/10/2022)

The following are the rules to be observed when entering to campuses.
- Please wear a mask(non-woven)when you enter to campuses.
- Please make sure to wash your hands and disinfect your hands.
- Please avoid the three densities (airtight, crowded, and close together) on campus, and return home as soon as possible after completing your classes and duties.
- If you are not feeling well, such as if you have a cold such as fever, please stay at home. Please act in accordance with the following "2. Guidelines for consultation, In case of infection, etc.".

Academic Planning Division, Academic Affairs Department
apg-gakumu◎adm.okayama-u.ac.jp
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2.Guidelines for consultation, In case of infection, etc.(Updated Jan/12/2023)

[Guidelines for consultation]
●If you have a cold symptom such as fever, please consult your "family doctor".
●If you do not have a "family doctor", please look for it on the prefecture's website (as follows) or call the consultation center.

◆ Novel Coronavirus Consultation Center (Returnee / Contact Consultation Center)
 <Returnee / Contact Counseling Center for Novel Coronavirus (Ministry of Health, Labor and Welfare website)>

Colds, influenza, and novel coronavirus infections all have similar initial symptoms, such as fever and cough.
If you have any of these symptoms, do not force yourself to go to (enter the) school, but consult your doctor for medical treatment and examination.
* Please be sure to make a phone reservation and wear a mask when you visit the clinic.

[If you are infected or suspected to be infected]

  • If any of the following applies, please contact your department immediately.
  • Diagnosed as a novel coronavirus infection (COVID-19).
  • Family became infected / close contact.
  • After the waiting period ends, please report the course of the physical condition to the Health Service Center before resuming school attendance.
    Health Service Center E-mail: hokekan1◎cc.okayama-u.ac.jp, TEL: 086-251-7217 (Weekdays 8:30-17:00)
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Flow chart when suspected to be infected with the novel coronavirus (for students / faculty and staff)

Health Service Center  TEL 086-251-7217
Mail:hokekan1◎cc.okayama-u.ac.jp
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3.Prevention of spread of infection(Updated Jun/10/2022)

If you have a fever or any other cold symptoms, please be safe and stay at home. This action prevents the spread of Covid-19.
Furthermore, pay particular attention to the risk of infection in group travel with a large number of people, such as dinner parties with friends, so-called drinking parties, and group travel, as well as events and training camps for extracurricular activities.

〇 About Wearing Mask
Wearing mask is the basic infection prevention measures.
Please wear the mask when you talk during eating. (recommend non-woven type)
You must wear the non-woven mask during the face-to-face class.

〇 Public Spaces
Access to public spaces is no longer restricted. However, we recommend avoiding areas/facilities where the virus may spread rapidly, carefully checking recent infection statistics, and confirming that the area/facility is taking precautions to prevent the spread of the virus.  

〇 Take care of your own health.
Please take good care of your health during this time. You are advised to eat well, get enough rest, and to check your temperature often. (Taking note of and recording your own health condition regularly is recommended)

〇 Make informed decisions based on accurate information
During this time, there is a lot of misinformation spread from unreliable sources. Consult official sources and make informed decisions. As a student and representative of Okayama University, be careful not to post incorrect information on SNS.

4.Impact on University classes(Updated Jun/10/2022)

Some classes are carried out face-to-face while caring infection prevention measure. However, some of classes are carried out online. For more detailed information, please follow the Education department. Academic Planning Division, Academic Affairs Department.

Academic Planning Division, Academic Affairs Department
apg-gakumu◎adm.okayama-u.ac.jp
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5.Internet Access(Updated Aug/9/2022)

Some of the online classes use video, which is expected to increase the amount of data transmission. Therefore, please make sure that you have an Internet connection at home.
If you are unable to set up an Internet connection at home, you can take online classes in the following Lecture Room.
【Wi-Fi available Lecture Room】
・Lecture Room B21 in the General Education Building
(Available date: August 17~September 30; 8:30a.m~5:00p.m on weekdays *Saturday, Sunday, and holiday are not allowed.)

But in the following date are not allowed to use Lecture Room B21:
・September 5, Monday
・September 12,Monday to September 16, Friday
*Please use the library or other rooms.
*When using the room, please be sure to wear a mask and avoid the densities.

Academic Affairs Office TEL 086-251-8423
apg-gakumu◎adm.okayama-u.ac.jp
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6.Extracurricular activities and clubs(Updated Jul/25/2022)

[Infection Prevention Measures for Extracurricular Activities]

▽ About daily activities
●The temperature will be taken every day, and students with the following symptoms will refrain from participating in activities;
・Fever above normal or cold symptoms such as coughing and sore throat
・Subjective symptoms such as fatigue or dyspnea

●Notes on wearing masks during extracurricular activities are as follows;
・During the activity, in principle, wear a mask (such as a non-woven mask, which is highly effective against droplets).

●In the following cases, you may take off the mask during activities;
・When it is possible to secure a distance from others outdoors
・For strenuous exercise
・If you are at risk of heatstroke
・When you do not talk with others within 2 meters regardless of indoors or outdoors

●If you are in contact with others or engaging in grappling activities, avoid vocalizing as much as possible while not wearing a mask.
●Even if you don't wear a mask during practice, you must wear a mask when taking a break or holding a meeting.

▽About the expedition
●If you are going to hold an event, a training camp, or an expedition, please attach the infectious disease countermeasures to the Student Support Division (in Tsushima) or the Instruction and Student Section, Graduate School of Medicine, Dentistry & Pharmaceutical Sciences (in Shikata), and obtain permission. (The Shikata area does not allow training camps.)
●When conducting activities outside the prefecture or in the prefecture with people from outside the prefecture, undergo BCS (Business Continuity Strategy) and obtain permission. [When the activity restriction guidelines for extracurricular activities at the university are level 1.5]
● For three days before and after activities that increase the risk of infection, such as expeditions and training camps, each participant should refrain from activities that involve close contact, such as eating, drinking, and talking with others without wearing a mask.
●During the expedition, avoid eating and drinking with other people as much as possible, and take meals at different times and places, considering the increased risk of infection.

▽About eating and drinking
●During eating and drinking, keep the number of people as small as possible, keep it short, and do not speak loudly. (In order to prevent clusters, 4 people or less per table and refrain from moving seats during dinner.)
● When dining out, use restaurants that have thorough infection prevention measures, such as third-party certified restaurants, and thoroughly practice “dinners with masks,” such as wearing a mask when not eating or drinking.

▽About private actions
● Club members who are considered to be at high risk of infection due to the following behaviors will refrain from participating in face-to-face extracurricular activities for about 3 days, even if there is no change in their physical condition;
・Club members returning from infected areas
・A member who had a dinner with several people who do not usually meet
・Members who traveled with multiple people

●As mentioned above, club members who are considered to be at high risk of infection should refrain from eating and drinking with club members belonging to extracurricular activity groups for about three days after returning home.

[Activities that are not permitted]

●Camps, expeditions, etc. that have not been notified to the Student Support Division (in Tsushima), and expeditions within the prefecture that have not been notified to the Instruction and Student Section, Graduate School of Medicine, Dentistry & Pharmaceutical Sciences (in Shikata).
●Participating in sports competitions, external games, practice games with people from outside the university, concerts, live performances, etc. that have not been notified to the Student Support Division (in Tsushima) or the Instruction and Student Section, Graduate School of Medicine, Dentistry & Pharmaceutical Sciences (in Shikata).

*In addition to the above, please follow the Shikata rules for groups in the Shikata area.

Student Support Division, Academic Affairs Department
TEL 086-251-7179

7.Authorized absence (Updated Oct/17/2022)

Due to the COVID-19, the extent of an authorized absence has been revised and it will be treated as follows:

  1. I was caught by COVID-19 ・・・the period that was decided by Ministry of Health, Labor and Welfare.
  2. I was defined as a Close contact person of COVID-19 ・・・the quarantine period that was decided by Ministry of Health, Labor and Welfare.
  3. In the case of the following physical conditions: has a fever above 37.5℃(99.5°F), cough, sore throat, the symptoms of having difficulty in breathing, and fatigue.
  4. Stay-at-home period for a person who has come back from overseas. ・・・The period defined by each circumstance.
  5. If you are unable to enter Japan before the first day of the class due to Japanese entry restrictions, travel restrictions to Japan, or flight cancellations.
  6. A case when it is difficult to attend the class due to the vaccine’s side-effects.
  7. Aside from the aforementioned situation, the case that Department Directors have admitted.

You can download the Authorized Absence Form here :
After filling out the form, please send it to your faculty office by email.
(Submission is preferred before having an absence, if possible.)

Submission place by email is here:【Undergraduate Students】 / 【Graduate Students】 / 【Attached Schools】

*1. For those who are belong to School of Science (including graduate School of Science), School of Pharmaceutical Sciences (including Graduate School of Pharmaceutical Sciences), School of Engineering, and School of Agriculture (including Graduate School of Agriculture), the format of the Authorized Absence (related to COVID-19) has a small difference.

Please check here ⇒ For students who belong to School of Science, School of Pharmaceutical Sciences, School of Engineering, and School of Agriculture *English version is not available on this site page.

*2. For those who are belong to Medical School, Students who are members of the medical school’s authorized absence form are only available for digital application, therefore it is not available to use this format. Please submit from this page ⇒ Various Application Forms for School of Medicine Students

*This web site page and the authorized absence form is only available in Japanese; check the second blue tab [講義・実習の欠席(公欠含む)等関係] and click the first one which is written in [授業公欠届(新型コロナウイルス関係)].

Academic Planning Division, Academic Affairs Department
apg-gakumu◎adm.okayama-u.ac.jp
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8.Financial support (Updated Sep/7/2022)

Support for vulnerable households who have been negatively impacted by the spread of COVID-19.
・Notice for students who have been difficult to pay school fees due to Covid-19 (Update 9/07/2022)

・Students who meet certain conditions may apply for tuition exemption.

・About High School Tuition Support Fund System (Non-Refundable Scholarship and Fees Reduction Scheme) *This is only for Japanese Undergraduate students. (Update 9/07/2022) *Exclude study-abroad students
*There are 2 types; “attending adoption (Twice opportunities (Spring and Autumn) to apply it)” and “Households Experiencing Sudden Financial Difficulties (*Apply within 3 months of the date of the sudden change in household finances.)”
・“Loan-based scholarship” from JASSO (Update 9/07/2022)
There are two types: “Application after enrollment in University (*Application term: 1/year, *in spring)” and “Emergency Scholarship (*can apply at any time)”

〇 Emergency support for students who have damaged their living due to COVID-19 (Type 2 Scholarship/ Interest-bearing/ repayment required/ loan for up to 1 year) (Update 9/07/2022)

Due to the COVID-19 influences, those who wish to receive a Type 2 Scholarship loan under the following requirements (1) and (2) should contact the Academic Affairs Department until by September 14, Wednesday. And those who wish to apply for (3) should contact the Academic Affairs Department approximately before start participating the volunteer activities (Due date of submit: February 10, Friday). If you have some questions, go to Academic Affairs Department, Scholarship section (2nd floor of Building A, General Education Building).
There are also other requirements as listed below; requirements(1)to (3) are the following;
(1) Those who have been obliged to stay in school beyond the term of study for the 2022 academic year due to cancellation of a job offer, inability to find a job, etc. (those whose new graduation term is before March 2023).
(2) Those who are not receiving a Type 2 Scholarship loan and who will take a leave of absence during the 2022 to participate in volunteer work or other activities in response to the impact of the coronavirus outbreak.
(3) Those who are receiving a Type 2 Scholarship loans and will take a leave of absence from the university in the year of 2022 to participate in the volunteer activities, etc., due to the big impact of the spread of Covid-19.

〇Loan Scholarships Disbursed Prior to the Due Date (Type 1 and Type 2 Scholarships) (Update 9/07/2022)
Students who need a large sum of money due to the spread of the COVID-19 infection can receive the scholarship of January and February at once on the December transfer date. If you wish to apply, please fill out the following form and submit it to Academic Affairs Department, the Scholarship Section, by October 31 (Tue.).

〇 Temporary special measures for the National Pension Contribution Special Payment System for Students associated with the impact of the Covid-19.
 Those who are over 20 are under an obligation to pay Japanese National Pension.
 For students who are low income have the “National pension insurance premiums guidance of student payment special system” to apply
However, in the case that the part time job income has decreased because of the big impact of the COVID-19 can apply for temporary special measures of National pension insurance premiums guidance of student payment special system.

*Okayama University is not an agent of the "National Pension Contribution Special Payment System for Students", which means applying for "National pension insurance premiums guidance of student payment special system," so please apply to the Japan Pension Office in person.

[Summary]The support fund and allowance for the leave forced to be taken under the COVID-19 outbreak

9.Student support (Updated Sep/7/2022)

The situation is rapidly developing, and we can imagine that the unpredictability is causing undue stress for some. As information about COVID-19 unfolds and normal activities are restricted, many people may be feeling a range of emotions, including anxiety, stress, and frustration. In addition, some students may be hesitant to go to a clinic to confirm if they have the virus; worried about how they may be treated if they are indeed infected.
Despite all of this, we want to assure you that the Okayama University community respects all nationalities and endeavors to treat all students equally. Infected students or students from areas with a high infection rate will not be discriminated against. Together, we must do everything we can to support each other so that students can live with peace of mind. Because your mental health is just as important to us as your physical health, Okayama University provides and encourages students to utilize the offices shared below for private counselling if you suffer from any anxiety or hardship.

General Counseling Office 1: University Union 1st Floor
 E-mail: seikatsu@okayama-u.ac.jp
General Counseling 2: General Education Bldg. C 1st Floor
 E-mail: nayami@cc.okayama-u.ac.jp
Mental Health Counseling: Health Service Center
 E-mail: hokekan1@cc.okayama-u.ac.jp
Students with Disabilities Counseling: General Education Bldg. D 1st Floor
 E-mail: shien-dr@okayama-u.ac.jp
International Student Counseling: General Education Bldg. C 1st Floor
 E-mail: advising02@okayama-u.ac.jp

[Summary]The support fund and allowance for the leave forced to be taken under the COVID-19 outbreak

10.Overseas travel(Updated Jun/7/2022)

As a general rule, travel to countries and regions with MOFA's warning on Infectious Diseases level of 2 or 3 is not permitted.
Study abroad requires an internal review by the university. If you wish to study abroad, please contact your faculty/graduate school, or the Study Abroad Division, International Affairs Department at ryugaku@adm.okayama-u.ac.jp
Please see the Ministry of Foreign Affairs homepage for up-to-date information
Any students traveling overseas should register on the International Exchange Support/Overseas Travel Registration System and indicate their purpose of travel (study abroad or private travel). Additionally, Japanese students should register on the Ministry of Foreign Affairs travel log TABIREGI (for a stay of less than 3 months) or Residence Registration ORRnet (for a stay of 3 months or longer).

11.Information for travelers returning from overseas(Updated Oct/18/2022)

The quarantine measures for entry into Japan depends on a situation.
Please confirm the latest information on the website below.

Health Service Center
 TEL 086-251-7217

12.Job hunting(Updated Jan/13/2021)

If you are looking for a job in the prefectures where the state of emergency has been declared, students should take the following actions.

1.Please DO NOT going job hunting in areas, where the state of emergency has been declared. If there are requests from companies in these areas to visit them, please explain the university prohibition and decline their invitation. However, job hunting activities such as online interviews which do not require physical presence at the job site, are NOT prohibited.

2.If students face any kind of disadvantages during the selection process, due to this university student safety policy, the university will strongly request companies and organizations for better and fair treatments towards students. Please report to the Career & Student Support Office.

Students who are job hunting outside the above areas, should take maximum precautions;
Wash your hands, disinfect your hands, wear a mask, and try to avoid the three Cs (Crowded places, Close-contact settings, Confined spaces), as much as possible. After returning to Okayama, measure your body temperature every day, and if you feel worried about your health condition, please contact the Career and Student Support Office by email or phone.

Contact information: Career/Student Support Office
    MAIL:shushoku◎adm.okayama-u.ac.jp
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13.Mental Health(Updated Apr/17/2020)

14.Sale of Textbooks(Updated Apr/24/2020)

Okayama University Co-op Book Store
Period of sale: 4/17(Fri)~5/1(Fri)

In order to prevent the spread of COVID-19, The Okayama University Co-op Book Store is operating a home delivery service. For more information, please see the “Text-it” website

※The delivery date and time cannot be specified.
 There is a possibility that you can not get textbooks before the classes start.
※All bookstores are closed. (Only online bookstores are available.)

Taizando Bookstore (Head Office in Shikata)

  • Period of sale: 4/17(Fri)~5/14(Thurs) 10:00~19:00
  • Textbook sales venue: Taizando Bookstore (Head Office in Shikata)

In order to prevent the spread of COVID-19, Taizando Bookstore is also offering delivery services to those self-isolating. For more information on home delivery services, please call 086-226-3211.

※Certain subjects may require students to purchase textbooks from other booksellers.

15.From OKADAI COOP(Updated May/21/2020)

OKADAI COOP will resume part of its cafeteria service from May 22nd (Friday). Please refer to the following link for more details:Please see the website.

16.How to request certificates(Updated Jan/19/2020)

In general, students should use the issuing machines located at the General Education Building to print certificates.
However, if it is difficult for students to gain access to campus for any reason, they may request a certificate via email, after which it will be sent by post. Please see こちら for more details.

Academic Planning Division, Academic Affairs Department
 TEL 086-251-8424
daf8423◎adm.okayama-u.ac.jp
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