How to obtain various certificates
You will need the following items to apply for a certificate.
Applications must be made at a school office counter or by postal mail; applications by e-mail, fax, or telephone are not accepted.
There is no fee for issuing a certificate.
Submitted documents at the time of application will be used only for issuing a certificate. These documents are duly managed according to the law and are disposed of after the designated storage term.
■ Application process: At a School Office Counter
Your affiliated faculty or graduate school office is responsible for issuing a certificate of graduation.
List of offices where requests can be made for certificates here Japanese
List of offices where requests can be made for certificates here English
Office hours:
Monday to Friday 8:30 am to 5:00 pm
NOTE: Closed on public holidays, year-end and New Years holidays (Dec. 29th to Jan.3rd), and other university holidays.
Ⅰ-1 To apply at a School Office Counter （Application by Proxy）
| NO. | Required documents | Details |
|---|---|---|
| 1 | Identification documents of those who request a certificate （Submission） | Photocopy of driver's license, passport, national health insurance card, residence card, a valid Okayama University student card, or any other official identification document. |
| 2 | （Submission） | If your name changed after graduation or upon completion of your studies, submit a photocopy of a legal document as proof of your name change. |
| 3 | Identification documents of the proxy （Presentation） | Present driver's license, passport, health insurance card, residence card,a valid Okayama University student card, or any other official identification document. A legal document to confirm that you are the principal must also be submitted. |
| 4 | （Submission） | Submit a power of attorney (See sample PDF) |
Ⅰ-2 To apply at a School Office Counter（Application by the person himself / herself）
| NO. | Required documents | Details |
|---|---|---|
| 1 | Identification documents of those who request a certificate | Photocopy of driver's license, passport, national health insurance card, residence card, a valid Okayama University student card, or any other official identification document. |
| 2 | （Submission） | If your name changed after graduation or upon completion of your studies, submit a photocopy of a legal document as proof of your name change. |
■ Mail Applications
Addressee
To your affiliated faculty or graduate school office
List of offices where requests can be made for certificates here Japanese
List of offices where requests can be made for certificates here English
Ⅱ-1 Mail Applications（Application by a proxy living in Japan）
| NO. | Documents to be mailed | Details |
|---|---|---|
| 1 | Application form | See example（PDF） |
| 2 | Identification documents of those who request a certificate | Photocopy of driver's license, passport, national health insurance card, residence card, a valid Okayama University student card, or any other official identification document. |
| 3 | Any name changes after graduation | If your name changed after graduation or upon completion of your studies, submit a photocopy of a legal document as proof of your name change. |
| 4 | Identification documents of the proxy | Photocopy of driver's license, passport, national health insurance card, residence card, a valid Okayama University student card, or any other official identification document. A legal document to confirm that you are the principal must also be submitted. |
| 5 | Power of attorney | Submit power of attorney (See sample PDF) |
| 6 | Return envelopes | Clearly write addressee and attach appropriate amount of postage stamps for return mail. |
Ⅱ-2 Mail Applications（Application by the person himself / herself）
| NO. | Documents to be mailed | Details |
|---|---|---|
| 1 | Application form | See example（PDF） |
| 2 | Identification documents of those who request a certificate | Photocopy of driver's license, passport, national health insurance card, residence card, a valid Okayama University student card, or any other official identification document. |
| 3 | Any name changes after graduation | If your name changed after graduation or upon completion of your studies, submit a photocopy of a legal document as proof of your name change. |
| 4 | Return envelopes | Clearly write addressee and attach appropriate amount of postage stamps for return mail.* If you wish to have your certificate sent to another country, please ask someone in Japan to be your representative to receive the certificate. |
Approximate weight of each certificate
| Each Square shaped No. 2 type (envelope larger than standard form) | 18g |
|---|---|
| Each certificate sheet (A4 size) ※ Approximate No. of Copies / Weight per copy Graduation Certificate（Japanese. / English.） １ sheet Academic transcript（Japanese.） ２～ ３ sheets Academic transcript（English.）４～１０ sheets | 5g |
■ For Inquiries regardig the Issuing of Certificates
Academic Support Section of the Academic Planning Division, Academic Affairs Department
Tel: 086-251-8423, 8424
E-mail ： daf8423@※
NB:
To prevent spam mail, adm.okayama-u.ac.jp has been replaced with ※ in the above e-mail address.